The 3 Ways for Your Company to Save Money on Printing

With so many offices going paperless, you may think printing is a thing of the past. But the truth is, many businesses still rely on it heavily. And it’s not cheap. Between the cost of printers, ink, paper, and repairs, it can take a big bite out of a company’s budget. In fact, some businesses spend thousands of dollars a year on printing alone.

Why is it so high? Often, it comes down to waste. Many companies print more than they need to. Papers get lost or thrown away. Printers can malfunction and require repairs. Over a year, these things can cost a company a lot of money. In this article, we will go over some cost saving tips to help your company save money on its printing.

1 –  Regular maintenance

Just like a car, a printer needs regular check-ups to keep it running smoothly. A good maintenance routine can help catch small issues before they turn into big problems.

First, clean your printer regularly. Dust and debris can cause paper jams and damage the delicate internal parts. A quick clean every few weeks can keep your printer working well.

Second, check for worn-out parts. This includes things like rollers and print heads. Replacing them when needed can prevent more serious breakdowns down the line.

Lastly, keep your printer’s software updated. Printer manufacturers often release updates to improve performance and fix issues. These updates can help your printer run more efficiently and reliably.

But while maintaining your current printer is important, there will come a time when a repair is necessary. Having a reputable company on call like Regiment of Repair will save you money when the time comes.

2 – Invest in the right printers

Today’s world moves fast, and technology moves even faster. In the world of printers, new models and features are constantly being introduced. Some of these advancements can help your company save money.

One way to save is by using energy-efficient printers such as HP. These printers are designed to use less power, which can help reduce your electricity bills. Look for printers with Energy Star ratings.

Another way to save is by using high-capacity printers. These printers can handle bigger print jobs at a lower cost per page. While these printers might cost more upfront, they can save you money in the long run.

3 – Use print management software

One of the key features of print management software is its ability to track printing activities in real-time. It records who is printing, what they’re printing, when it’s printed, and even which printer they’re using.

This detailed data can be crucial in identifying patterns and trends that contribute to high printing costs. For example, you might find that certain departments or individuals are printing excessively, or that color printing is being overused when black and white would suffice.

It also gives you control over your printing environment. You can set up rules and policies to optimize printing behavior.

Photo by Bank Phrom on Unsplash